A Gantt chart is an invaluable tool for the management of any project. It enables organizations to illustrate and visualize project schedules by transforming the time taken to complete critical tasks into horizontal bar charts. One of the main benefits of the chart is that it allows early identification and mitigation of obstacles and issues that might delay project completion.

Here are five steps to creating a Gantt chart.

Step 1: Produce a Project Plan

The first step in producing a Gantt chart is the creation of a project plan. One way to produce a project plan is to use a work breakdown structure (WBS), a hierarchical system that breaks down large tasks into smaller, more manageable sub-tasks.

Step 2: Set Timelines

Once the work breakdown is complete, the process of setting timelines can begin. This involves assigning a start date, duration and end date to individual sub-tasks. Sequential sub-tasks must be scheduled so they are carried out in the right order and parallel sub-tasks so they do not interfere with critical sequential sub-tasks.

Step 3: Build a Bar Chart

Following scheduling, sub-tasks can be plotted on a bar chart. The chart must be constructed with a horizontal axis representing the total time span of the project and a vertical axis representing the sub-tasks necessary for project completion.

Step 4: Format the Chart

The generated bar chart can be formatted in various ways to improve usability. Formatting options include changing aspects of the axes, altering legends, adding titles and labels and using color schemes.

Step 5: Evaluate Dependencies

Once the bar chart has been formatted, sub-tasks can be linked to show the relationships between them. Links are typically represented by lines with arrowheads joining predecessor tasks to successor tasks. Linking is important as it creates dependencies. Control of these dependencies is crucial to ensuring that delays in predecessor tasks do not have a ripple effect on successor tasks.

Skip the manual work!

You can spend a huge amount of time building Gantt Charts with Excel Templates or you can use faster and easier methodologies. The Hello Focus Gantt chart feature makes scheduling projects easier than ever before. Specially created for effortless and intuitive Gantt chart creation, it enables organizations to define tasks, set timelines and monitor progress in real-time. With Hello Focus, effective project management is simple and affordable.

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Patrick Hankinson
Patrick Hankinson

I'm one of the founders of Hello Focus. Big fan of productivity, startups, and many other things.